Virtual Assistant

ABOUT STAFF4HALF

Staff4Half connects top Latin American talent with companies in the United States and Europe. We specialize in building remote teams that help businesses scale efficiently while providing meaningful career opportunities for professionals across Latin America.

THE OPPORTUNITY

We are hiring Executive Virtual Assistants to support senior leadership at a mission-driven management consulting firm. This remote role supports high-impact operations, client coordination, and executive-level administrative work with a focus on confidentiality, proactive problem solving, and clear bilingual communication.

POSITION DETAILS

Role: Executive Virtual Assistant
Openings: Multiple positions
Location: Remote (Latin America)
Schedule: Full-time, Monday–Friday, core hours aligned with client time zone (AST preferred)
Salary: Competitive, commensurate with experience
Employment Type: Full-time, Remote

KEY RESPONSIBILITIES

Executive Support: Manage calendars for senior leaders, schedule and coordinate meetings and calls, handle email and phone communications, prepare agendas and materials, and take meeting notes.

Operational Support: Maintain organized digital filing systems, prepare expense reports and process invoices, support project coordination and track deadlines, assist with client deliverables and proposals, and coordinate with team members and external partners.

Travel & Events: Coordinate travel arrangements, itineraries, and logistics; support virtual and in-person event planning as needed.

Communications & Documentation: Draft and proofread communications in English and Spanish, maintain templates and SOPs, and ensure information is handled with discretion.

Ad-hoc Projects: Support special projects, research, and tasks that enable leaders to focus on strategic priorities.

REQUIREMENTS

Must Have:

• Experience in administrative, operations, customer service, or virtual assistant roles.

• Fluent in English and Spanish (written and verbal) — REQUIRED.

• Expert-level proficiency in Google Workspace and Microsoft Office.

• Experience with calendar management and project management tools (e.g., Asana, Trello, ClickUp, or similar).

• Excellent organizational skills, attention to detail, and ability to manage competing priorities.

• Ability to work independently and proactively in a remote environment.

• High level of discretion, professionalism, and confidentiality.

• Clean criminal background check (required upon offer).

Nice to Have:

• Previous experience supporting C-level executives.

• Familiarity with CRM systems

SCHEDULE & REQUIREMENTS

• Core hours: Align with client time zone (AST preferred).

• Reliable internet connection and computer (minimum 20 Mbps).

• Quiet, professional workspace.

WHAT WE OFFER

• Competitive salary based on experience.

• Full-time, long-term remote position with a mission-driven, certified women-owned firm.

• Professional development opportunities and potential for role growth.

• Paid time off and holidays.

HOW TO APPLY

Send your application to Staff4Half including:

• Updated resume/CV (English).

• Brief cover letter outlining relevant experience and availability.

Timeline: 2–3 weeks from application to offer.

Don't be afraid to send your application Our agency is always looking for new talent to match with more opportunities.