Judicial Clerk III

POSITION INFORMATION

Job Code: R57100

Full Time Salary Range: $53, $77,555.00

FLSA Status: Exempt

Learn More About Employee Benefits
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification
Performs duties of a judicial clerk plus daily oversight and direction of newer staff, performs case management for all cases types/situations or for a complex specialized area, independently conducts special projects, can independently provide courtroom and judicial officer support and similar duties requiring related experience and/or specialized knowledge.

Additional Comments
This is a .500 FTE position (20 hours/week). Please apply for other vacancies in the district if you are interested in full-time employment
.

Essential Functions
To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Provides comprehensive case management, customer service, or judicial officer support for clients, judicial officers, or other judicial staff over the counter, in the courtroom, or via phone and email. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies. Serves as a subject matter expert.
• Conducts in-depth research to resolve complex case-related questions and issues for court staff. Troubleshoots and resolves technical issues. Determines the appropriate course of action for reporting or escalation if necessary.
• Contributes to cross-functional tasks as assigned and/or provides coverage for any function typically performed by a Judicial Clerk, as needed.
• In conjunction with a supervisor, monitors and evaluates influx, backload, and priority of work. Takes proactive measures, including redirecting staff, redistributing work, and/or providing support as needed to ensure deadlines and objectives of a unit or division are met.
• Serves as a primary point of contact for other units, internal departments, trial courts, and external agencies. Responds to inquiries, provides information, and resolves or escalates reported issues.
• Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing. Contributes to case and docket management by supporting senior staff such as judicial officers, Clerks of Court and Supervisors by providing recommendations or revisions to improve efficiency. Prepares, publishes, and distributes daily court dockets.
• Develops and implements processes and procedures in collaboration with other teams in response to new legislation and/or changes in local practices. Reviews updates to best business practices and state-approved forms, disseminates information, and conforms to unit practices as required. Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.
• Mentors employees and leads training initiatives for peers and new staff. Implements and monitors training plans developed by a supervisor or trainer, providing input or feedback as needed. Participates in cross-training to assist courtrooms and dockets across the district.
• Monitors and maintains the quality of work product. Identifies and assesses training needs and provides technical correction and instruction to the individual employee, division or unit as needed.
• Collaborates with others to coordinate and facilitate meetings, including collecting agenda items, distributing agendas or other relevant documents, and publishing minutes. Attends and participates in various other meetings, committees, and work groups as assigned.
• Performs other duties as assigned.

Essential Functions Cont.
Supervisor Responsibilities:
Work requires providing guidance and the potential to oversee work of another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.

Human Collaboration
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom To Act & Impact Of Actions
Employees normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.

Knowledge & Skills
Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications
Education and Experience Equivalency:
High school diploma or G.E.D.

Work Related Experience
At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department.

OR

At least five (5) years of relevant work experience in a position similar to the Judicial Clerk II position.

Licenses And Certifications
None.

Physical Effort Requirements
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment
Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.

Exposures
Individuals with known violent backgrounds; individuals who are hostile or irate; communicable diseases.